When planning a business event, it can seem like your to-do list is never ending. From developing the preliminary agenda to sending out invitations to key participants, many details need to be considered to make your meeting a success. While parts of planning can be complicated, we believe that picking your business venue should be as straightforward as possible. In an effort to make it even easier for you, we’ve compiled a list of 10 essential questions to ask when choosing a conference venue.
1. What is the Capacity?
One of the first steps to take when selecting a potential business venue is coming up with an estimate of the number of attendees. This helps you book a space that will fit all of your guests comfortably. Whether hosting a smaller meeting or a larger conference, the Delafield Brewhaus can accommodate up to 200 guests in our banquet facility or up to 80 guests in our mezzanine.
2. Is Space Available?
Most businesses have a few selected dates in mind for their event, so it is important to find a space that can host on the desired date. We try to be as flexible as possible, so please call the Delafield Brewhaus Banquet Team at (262) 646-7821 Ext. 103 to check availability.
3. How Much Does the Venue Cost?
Sticking to a budget is vital to ensuring a successful event. Make sure to inquire about the deposit, cancellation fee, and any extra charges the venue may have.
4. What are the Technical Capabilities?
No matter the type of business event, it’s likely that you will need audio or visual equipment. Our facility is multimedia ready and fully equipped to make your presentation a success.
5. What is the Catering Situation?
Food and drink is always an important part of events. To make the planning a little easier, ask if a location has on-site catering. We offer a variety of dining options and create specialty menus for our private dining events. So whether hosting a corporate lunch or an all-day conference, we have delicious food—and tasty beer—to keep your guests happy.
6. Is the Venue Easily Accessible?
Making the trip to the conference location as easy as possible will make your attendees extremely grateful. Located just off I-94 W, midway between Milwaukee and Madison, the Delafield Brewhaus is easy to get to and won’t require your guests to make an uncomfortable trek.
7. Are Decorations Allowed?
Most events like to incorporate decorations and branding—especially if sponsors are involved. We want to make sure your event looks amazing just as much as you do, so feel free to ask us how to take your event to the next level.
8. What Does Staffing Look Like?
To make your business event run as smoothly as possible, always talk with your venue to inform them of any assistance that is required prior or during the event. Whether it is assistance with your set up or directing people to the nearest restroom, be upfront about what you need from the venue’s staff. Another good idea is to check if there is an on-site dedicated venue coordinator to assist with any issues that arise.
9. Are There Any Nearby Accommodations?
If your guests are from out of town, providing suggestions to nearby hotels will help their trip run smoothly. Close to the Delafield Brewhaus, you can find accommodations such as: The Delafield Hotel, AmericInn Hotel & Suites, La Quinta Inn & Suites, and others.
10. What is the Venue’s Reputation?
Asking what types of events a venue frequently hosts and if they are capable of hosting yours, is an important step to finding the perfect location for your business event. The Delafield Brewhaus has frequently hosted a number of events, including corporate lunches, company events, business meetings, corporate conferences, and breakfast meetings.
While it is easy to get wrapped up in the planning for a professional event, don’t make things harder than they have to be. With this list of 10 essential questions to ask a potential venue, you’ll be sure to identify the perfect location. To see if we’re your perfect location, please call the Delafield Brewhaus at (262) 646-7821 Ext. 103 or visit our website at http://www.delafield-brewhaus.com/private_dining.html for more information.